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How to Customize Calendar in Outlook

Switch between day, week, or month views, or change the start day and time of the work week to customize your Outlook calendar. Different ways to customize calendar…

Change Calendar Views

  1. On the navigation bar, select Calendar.
  2. On the Home tab, select a view:
    • Day – view the current day.
    • Work Week – view the work week from Monday through Friday.
    • Week – view the week from Sunday through Saturday.
    • Month – view the entire month.
    • Schedule View – view the selected calendar in a horizontal layout to help schedule an appointment or meeting when multiple calendars are viewed at the same time.
  3. Select Today at any time to go back to the current day.

Customize your Calendar

  • Select View > Time Scale to change the time blocks shown on the calendar or Change Time Zone.
  • Select View > Color to change the color of the calendar.

How to Customize Calendar in Outlook-step-1

  • Select View > Daily Task List and then select an option from the list.
  • To set the weather, select the down arrow next to the Current City name, and enter the location name or zip code in Add Location.

Different work done by Outlook calendar-

The Microsoft Outlook 2010 Calendar is the calendar and scheduling component of Outlook 2010 and is fully integrated with email, contacts, and other features. By using the Calendar you can:

  • Create appointments and events    

    Just as you write in a notebook, you can click any time slot in the Outlook Calendar and start to type. You can opt to have a sound or message remind you of appointments, meetings, and events, and you can color items for quick identification.

  • Organize meetings    

Select a time on the Calendar, create a meeting request, and select the people to invite. Outlook helps you find the earliest time when all the invitees are free. When you send the meeting request by email, the invitees receive the request in their Inbox. When the invitees open the request, they can accept, tentatively accept, or decline your meeting by clicking a single button. If your request conflicts with an item on the invitees’ Calendar, Outlook displays a notification. If you, as the meeting organizer, allow this, invitees can propose an alternative meeting time. As the organizer, you can track who accepts or declines the request or who proposes another time for the meeting by opening the request.

  • View group schedules    

    You can create calendars that show the schedules of a group of people or resources. For example, you can view the schedules of all the people in your department or all the resources, such as conference rooms, in your building. This helps you schedule meetings quickly.

  • View calendars side-by-side    

    You can view side-by-side multiple calendars that you created and also calendars shared by other Outlook users. For example, you can create a separate calendar for your personal appointments and view both your work and personal calendars side-by-side.

    You can also copy or move appointments between the displayed calendars. Use the Navigation Pane to quickly share your own calendar and open other shared calendars. Depending on the permissions granted by the owner of a calendar, you can create or appointments on shared calendars.

  • View calendars on top of one another in overlay view    

    You can use overlay view to display multiple calendars that you created and also calendars shared by other Outlook users. For example, you can create a separate calendar for your personal appointments and overlay your work and personal calendars to quickly see where you have conflicts or free time.

  • Link to calendars on Microsoft SharePoint sites    

    If you have access to a SharePoint site, you can view the lists of events from that site in your Outlook Calendar. You can change the list in Outlook, even when you are working offline. The changes are automatically synchronized when you connect to the Internet again. Also, you can view the SharePoint calendars side-by-side with other personal or shared calendars.

  • Send calendars to anyone through email    

You can send your calendar to a mail recipient as an Internet Calendar, but keep control over how much information is shared. Your calendar information appears in the body of the email message as an Internet Calendar attachment that the recipient can open in Outlook.

  • Publish calendars to Microsoft Office.com    

    You can publish calendars to the Office Online website and control who can view them.

  • Subscribe to Internet Calendars    

    Internet Calendar Subscriptions resemble Internet Calendars, except that the downloaded calendar is synchronized regularly with the Internet Calendar and updated.

  • Manage another user’s calendar    

    With the Delegate Access feature, one person can use his or her own copy of Outlook to easily manage another person’s calendar. For example, an administrative assistant can manage the calendar of a manager. When the manager designates the assistant as a delegate, the assistant can create, move, or delete appointments and can organize meetings on the manager’s behalf.

Video: How to Customize Calender in Outlook


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