Personal storage table (PST) is a file where we can save our outlook items. PST allows you to store messages offline, keeping them safe from the automatic archive and deletion processes. You can add a PST by using the “File” tab and you can also add a PST by using the “Home” tab. below are two methods that help the user to add a .pst file
Method 1- Using the “File” tab
Step1. Launch Microsoft Outlook 2010, either by locating it within the list of programs under the start button or by double-clicking its desktop icon.
Step2. Click the File tab in the top left corner of your Microsoft Outlook window ribbon.
Step3. Choose the Account Settings tab and Select “Account Settings” from the list of available options on the left side of the pop-up window.
Step4. In the window that pops up, select the second tab “Data Files”.
Step5. Find the “Add” button in the upper left corner of this window and click on it. This will create a PST file.
Step6. Enter a name for your new folder. Click “Ok” and then click the “Close” button.
Method 2- Using the “Home” tab
Step1. Launch Microsoft Outlook 2010.
Step2. Select a home tab from the ribbon.
Step3. Click on new items drop down which is in the “new” group. Now the New Items menu appears.
Step4. Select the More Items option from the drop-down list and select “Outlook Data File.”
Step5. Choose a location according to your requirements. Enter a descriptive name for your data file. Now click on the “Ok” Button.
When should I export/import a .pst file?
.Pst files are created when you export or backup email, contacts, and calendar to an Outlook .pst file. Here’s when you should export/import a .pst file:
- You want to move email from one email account to another email account.
For example, let’s say you have an old Yahoo email account, email@example.com. And you want to move your email to a new Office 365 email account, firstname.lastname@example.org.
Using Outlook on your desktop, you can add both accounts to Outlook. Wait a while for all of your emails to show up (if you have a lot, this can be a long time). Then, use Outlook to export the email from your Yahoo account to a .pst file. Finally, import the .pst file to your Office 365 account.
- You’re moving from PC to PC: You’re moving your email from one computer to Outlook on it to another computer with Outlook on it.
For example, let’s say your old computer has Outlook 2007 and you just got a new computer with Outlook 2016. Export your email data from Outlook 2007 and import (described in this article) it to Outlook 2016.
- You’re moving from PC to Mac: For example, when you’re moving your email from Outlook on a PC and importing to Outlook 2016 on a Mac.
- If you only want to move or backup your contacts (email addresses), you don’t need to do a .pst export/import. Instead, see Export contacts from Outlook. It explains how to export (which is actually a copy) your contacts to a .csv file and then you can import them to Outlook, Gmail, or another email provider.
- If you want to retrieve only a few emails or contacts from a .pst file, open the .pst file and then drag and drop the emails to current Outlook folders. When you’re done, you can close the .pst file again.