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How to add signature in Gmail

With the help of email signature, you can automatically include a few lines of contact information to the bottom of every outgoing email message and it allows you to easily advertise your business or yourself. With the help of Gmail, you can set up a signature to include in messages you write.

The following are the steps to add Signature in Gmail:

1.The first step to adding a signature in Gmail is to select the ‘Settings’ from the drop-down settings gear.

How to add signature in Gmail-step-1

2. In the ‘Settings’ window, scroll down to the ‘Signature’ section and select the option below ‘No signature’ to turn the feature on.

How to add signature in Gmail-step-2

3. In the space provided, enter the text you want to use as your signature. If you have a logo, you can insert it as an image with your text or on its own. Hyperlinks can also be added to the text in your signature. Select the text to be linked and click on the ‘link’ button on the toolbar.

Hyperlinks can also be added to the text in your signature. Select the text to be linked and click on the ‘link’ button on the toolbar.

How to add signature in Gmail-step-3

4. After clicking on the ‘link’ option, specify whether the link is to a ‘Web address’ or an ‘Email address’, under the ‘Link to: ‘ option. Enter the URL or the email address in the ‘To what URL should this Link go?’ box. If you want to test the link to make sure it works, click on ‘Test this link’. If you are satisfied, click ‘OK’.

How to add signature in Gmail-step-4

5. After clicking on ‘Ok’, the link is inserted. When the cursor is on any of the linked text, additional options are seen like ‘Go to link’, ‘Change’, or ‘Remove’ the link. To hide these options, either click the “X” on the right side of the box or click on any other non-linked text in the signature.

How to add signature in Gmail-step-5

6. Gmail spontaneously inserts two dashes (–) above your signature, separating it from the body of the email message, as shown below:

How to add signature in Gmail-step-6

7. After the Gmail has spontaneously inserted the two dashes, you can select to leave out the dashes. To do so, select the “Insert this signature before quoted text in replies and remove the ‘–‘  line that follows it” check box. Note that this option will also insert your signature before quoted text in replies.

8. The final step to add a signature in Gmail is to Click on ‘Save Changes’. Once the signature is inserted into a new message, you can edit or delete the signature manually.

How to add signature in Gmail-step-8

NOTE: If the user wants to insert an image into his/her signature he/she has to use the image which is publically available on the web.

Watch This Video How to add signature in Gmail

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  • yashi

    thanks for sharing….

  • rahul singh

    this explanation is very helpful.

  • Gaurav Singh

    I want to make signature template for my gmail account. please provide some assist.!

  • ravi lodhi

    What is a benefit of signature ? signature is same as password or different ?

  • John Abram

    How to recover delete gmail account ( please give me a suggestion )

  • William Brown

    Suddenly my image in my Gmail signature disappeared. I tried to reinsert the image under settings/signature, but the button for adding an image URL is not visible.

    How do I fix this problem?

  • Roman Miller

    Is there a limit on number of characters for a signature??

  • Joseph Russell

    What is signature. and which kind of (symbol numeric alphabet )use in signature

  • Phillips

    How do i add a signature in Gmail on a Mac?

  • Benett Mallinson

    I can’t delete the invisible tables . And I also can’t add a signature without funky formatting. Does anyone know how to completely delete the formatting leftovers from a gmail signature in settings?